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Licensed to be used in conjunction with basebox, only.
Licensed to be used in conjunction with basebox, only.
// admin
Administration
In the Administration area you, as an administrator, manage your basebox organisation: users, groups, apps, connectors, settings and logs. Only administrators see this area; users do not.
Open Administration in the sidebar and choose the area you want. The areas appear in the administration in this order:
| Area | What you do there |
|---|---|
| Dashboard | Read your organisation's consumption, app usage and cost. |
| Apps | Edit, delete and share all apps of the organisation via ⋮ → App Sharing, see also App approval, Publishing apps and Knowledge bases. |
| Connectors | Connect external systems that apps and chats may use. |
| Organisation | Set name, logo, colour, support address, system prompt, blocked words, welcome message, default model, source groundedness, limits, audit log level and two-factor authentication. |
| Users | Invite and remove people and assign roles. |
| Groups | Bundle users to share apps together. |
| API Keys | Create and revoke keys for access via the OpenAI-compatible API. |
| Daily Announcement | Show short, time-limited notices to all users. |
| Audit Log | Trace who did what and when, and export as CSV. |
Outside the interface, with your IT or the Platform Operator: Enterprise integration – mail delivery (SMTP), sign-in via LDAP, OIDC or SAML, SIEM, networking and business systems.
More topics: Models per app · Policies · Roles
Initial setup in 30 minutes
Work through the items in order. Everything except item 1 is done in the administration.
- Have mail delivery (SMTP) set up so invitations arrive – see SMTP.
- Organisation: set name, logo and colour under Administration → Organisation.
- Choose the default model – see Default model.
- Enter the system prompt with the rules for all chats – see System prompt.
- Write the welcome message in German and English – see Organisation.
- Check the limits – see Organisation → Limits.
- Turn on two-factor authentication – see Two-factor authentication.
- Create groups, for example per department – see Groups.
- Invite users and appoint co-administrators – see Users.
- Share the first app – see App approval.
Further reading
Note
- For your security and compliance review: Security & compliance and EU AI Act.
- What basebox is and which environment you use (Cloud or Server): Getting to know basebox.
Next step: Set up SMTP · Organisation
Need help? Contact support