Licensed to be used in conjunction with basebox, only.
// admin
Managing apps
Apps in basebox are managed directly in the app list. There is no longer a separate store catalogue through which apps first had to be installed: the supplied apps are available to your organization right away.
Administrators decide which apps the team finds
As an administrator, you determine which apps your team finds and what state they are in. This includes:
- adapting the supplied default apps or removing them from the offering,
- keeping an overview of your organization's apps,
- controlling, together with App approval, who may actually use which app.
Keep two things apart here: in the app list you manage the app itself. Who may use it is governed by app approval; which external systems an app may reach is governed by Connectors.
The app list is under Administration → Apps
Under Administration → Apps. The page lists your organisation's apps with author and visibility, can be filtered by category and searched, and has the Create New App button at the top. Each app has a ⋮ menu with further options.
Editing or deleting an app
- In the sidebar, open Administration → Apps.
- Click the ⋮ menu on the app. It offers:
- Pin to Sidebar or Remove from Sidebar
- App Sharing – who may use the app (Administration → Apps → ⋮ → App Sharing), see App approval
- Edit App – opens the app editor
- App Info
- Edit: In the app editor, change the name, app instructions, files or the Advanced Fields and click Save at the top.
- Delete: In the app editor, click Delete at the top and confirm the prompt. This cannot be undone.
A separate installation step is no longer required: a supplied app does not have to be made available before it can be used.
For how to create your own app, see Creating a new app.
Note
- Supplied apps can be edited and deleted. Administrators can adapt the default apps shipped with basebox or remove them from the organization's offering. This works as above via Edit App and Delete in the app editor.
- Managing apps is reserved for administrators. Users see the apps approved for them, but cannot change them organization-wide.
- Managing and using are separate. Whether an app exists is your decision in the app list; who may use it is governed by App approval.
- Connectors are approved per app in addition. A connector enabled organization-wide is not automatically available in every app.
Frequently asked questions
What happened to the store? The separate store no longer exists. Apps are managed directly in the app list.
Do I still have to install apps? No. The former "Install" step no longer applies; the supplied apps are available to your organization directly.
Can I remove a supplied app? Yes. Administrators can edit and also delete the default apps.
How do I define who may use an app? Through App approval, not through the app list.
Why can I no longer find "Administration → Store"? This area was removed. Older instructions describing it are out of date.
Before basebox 1.8 there was an app store
Before basebox 1.8 there was a separate catalogue under Administration → Store. The available apps were arranged there as tiles sorted by category, and administrators first had to install an app so that it was available to the organization; Uninstall removed it from the offering again.
This area was removed with basebox 1.8. The installation step was dropped entirely – management has been part of the app list ever since.
Next step: App approval
Need help? Contact support