Skip to content
Copyright © 2022-2026 basebox GmbH, all rights reserved.
Licensed to be used in conjunction with basebox, only.

// admin

Groups

Groups bundle multiple users to jointly control access and approvals – for example, to share apps with a team in a targeted way.

Groups control who sees which app

With groups, you assign permissions not per individual person but in bundles: an app or approval granted to the "Marketing" group automatically reaches all its members. This simplifies administration and keeps access consistent.

Groups are under Administration → Groups

Open Administration → Groups in the sidebar. Group management shows:

  • a search field to find groups
  • a table with the columns Name, Members (count), and Actions
  • the Edit (pencil icon) and Delete (trash can icon) actions for each group
  • the "+ Create group" button at the top right

Group management

Creating and maintaining groups

Creating a group

  1. Open Administration → Groups
  2. Click "Create group"
  3. Enter a group name (minimum 3, maximum 90 characters)
  4. Click "Create group"

Create group

Assign group name

Note

  • The group name must be between 3 and 90 characters long.
  • Newly created groups are shown at the end of the list – you may need to switch to the last page of the overview.

Editing a group and managing members

  1. Select the desired group in group management
  2. Click the pencil icon (edit)
  3. Here you can change the group name, add members, and remove members. Use the "i" icon next to "Members" to see all members of the group.
  4. Click "Save"

Edit group

Changes to groups directly affect the members' access and permissions.

Deleting a group

  1. Click the trash can icon in the group's row
  2. Confirm the deletion

Frequently asked questions

Why do I need groups? To manage apps and approvals for multiple people at once, instead of granting permissions to each person individually.

Where can I see who is in a group? In group management, in the Members (count) column, and while editing via the "i" icon next to "Members".

What happens when I delete a group? The group is removed; the associated bundled access is revoked for its members. The user accounts themselves remain intact.

Next step: App approval

Need help? Contact support